Clerk Typist II-Payroll

Full-Time | Clerk Typist II - $3,153 - $3,833 Monthly

APPLICATION DEADLINE:

TUESDAY OCTOBER 11, 2018 AT 11:59PM


 

Click Here to Apply Immediately

 

 

Definition:


The current opening is in the Police Department assigned to the Professional Standards/Administration Office. Under direct supervision, this position is responsible for preparing and maintaining payroll records for Police staff, and performing a variety of other clerical duties and related work as assigned.


Special Requirement:


Requires a minimum typing speed of 45 net words per minute. A typing certificate from an accredited school/agency must be submitted with your online application to be considered (dated no later than one year ago). This also applies to internal applicants not currently working in a job classification that requires a typing speed of 45 net words per minute. Note: Online typing certificates will NOT be accepted.


DUTIES/RESPONSIBILITIES:


Class Characteristics:


This is a multiple position classification. This class is characterized by completing clerical support duties requiring a working knowledge of the operations of the assigned work unit. It is distinguished from Clerk Typist I by its responsibility for more varied and complex clerical support duties. The Clerk Typist II class may be utilized in various City departments.


Essential Functions:


All Assignments

 

  • Type a variety of documents in draft and final form using typewriter or computer; type from written, recorded, or printed sources and oral instructions.
  • Proofread materials for correct grammar, spelling, and punctuation.
  • Prepare, validate, and process a variety of documents, such as timesheets, invoices, requisitions, deposit slips, and public notices for completeness and accuracy.
  • Data entry.
  • Compile and record statistical data.
  • May be responsible for petty cash.
  • Greet the public and answer and direct incoming calls.
  • Refer people to appropriate offices; answer routine questions; explain routine
  • procedures; receive fees and issue receipts; distribute and explain forms.
  • Schedule appointments; obtain routine factual information to create or update files; provide general assistance.
  • Compile routine reports by extracting and/or tabulating information from a variety
  • of sources.
  • Provide support to City committees by collecting information, preparing agenda, scheduling meetings, and distributing materials.
  • Sort and file materials such as correspondence and other documents; prepare mailings.
  • Maintain files; conduct file search to locate requested information; purge files in accordance with established rules.
  • Operate a variety of office equipment, such as photocopier, fax and personal computer.
  • Interact with co-workers at all levels in the organization in a collaborative and customer service-oriented manner.
  • Maintain prompt and regular attendance.
  • Perform all duties within the context of the City's Mission Statement and Organizational Values.


Assigned to Professional Standards / Administration Office

 

  • Effectively work with police personnel in the administration of payroll timesheets.
  • Document all overtime worked and ensure correct budgets are billed.
  • Accurately track time off taken from accrual banks and make corrections as needed.
  • Confer with City payroll staff to ensure technical accuracy of payroll materials.
  • Provide training/instruction to new personnel on payroll procedures.
  • Process hard copy and electronic timesheets in a timely manner.
  • Maintain payroll related files for police staff.
  • Update department payroll logs to be in accordance with MOU agreements.
  • Become familiar with City rules and police MOU agreements.
  • Have the flexibility to work occasional weekends and/or holidays as needed to meet pay period deadlines.


QUALIFICATIONS:


Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. Incumbents will possess the most desirable combination of training, skills, and experience, as demonstrated in their past and current employment history. A typical example includes:


Education:
High School Diploma or G.E.D. (required).


Experience:
One year of clerical experience.


Working knowledge of:

  • General office methods and procedures.
  • Office equipment operation.
  • Principles and procedures of record keeping.
  • Numeric and alphabetical filing systems.
  • Data processing systems/applications.


Skill in:
Operation of a variety of office equipment, including typing at a minimum rate of 45 net words per minute.


Ability to:

  • Use, and edit for, correct English grammar, punctuation, and spelling.
  • Establish and maintain cooperative working relationships.
  • Maintain accurate records.
  • Deal tactfully and courteously with internal and external customers.
  • Understand and follow oral and written directions.
  • Operate a computer and utilize a variety of software programs.
  • Maintain confidentiality of sensitive information and data.
  • Communicate clearly and concisely, both orally and in writing. 


SPECIAL REQUIREMENTS:

  • Ability to type at a minimum rate of 45 net words per minute.
  • Possess a valid Class C California Driver License and a satisfactory driving record.
  • Receive satisfactory results from a background investigation, a physical examination, which includes a drug screen, and an administrative review.